How do you ensure that the solution meets your expectations?

10 tips for choosing the right quality software

Choosing a quality management solution (QMS) solution is not an easy task, since every QHSE project impacts three important aspects of the company: people, the information system, and data and document flows.

1. Functional coverage 

Many quality management software packages cover only a fraction of a company's needs. With Avanteam Quality Manager, you can be sure of a simple, modular response to all quality and performance management needs, including :

 

  • Document Life Cycle Management
  • Planning and follow-up of audits and reviews
  • Processing of discrepancies, non-conformities, deviations and customer complaints
  • Follow-up of action plans with automatic reminder
  • Risk management professional and operational
  • Training, accreditation and individual interviews
  • Supplier management and evaulation
  • Monitoring and periodic inspection of equipment
  • Management thanks to dashboards accessible in real time.
  • Integrated management solution quality, safety, health, environment

2. Compliance with ISO, GxP, FDA standards

By choosing QHSE software Avanteam Quality Managersoftware, you are opting for an integrated, scalable management tool that is constantly in step with the various standards, regulatory requirements and industry standards: ISO 9001, ISO 14001, OHSAS 18001, ILO-OSH 2001, EN 9100, ISO 22000, ISO 26000, ISO 13485, ISO 15378, EN 15986, ISO 28620, ISO 17025, ISO 15189, MASE, FDA 21 CFR 11, QUALIBAIL, etc.

What's more, thanks to its ability to handle dual electronic signatures and ensure full traceability of modifications via audit-trail, in compliance with the requirements of FDA 21 CFR Part 11Quality Manager is perfectly suited to the Life-Science sector: pharmaceuticals, cosmetics, biotechnologies and medical devices.

Avanteam Quality Manager provides services to companies of all sizes, from regional SMEs to multinationals, whatever their sector of activity: agri-food, insurance and mutual insurance, building and construction, banking and finance, trade and distribution, administration and communities, energy, industry, cosmetics, chemistry, pharmaceuticals, health, services, transport and logistics

3. Ergonomics and ease of use

Collaborative quality management applications (QMS) are often used on a large scale. They need to be as easy to use as possible. With its QHSE software, Avanteam offers an ergonomic, intuitive interface and a context-sensitive portalAllowing everyone to quickly access their files, tasks, documents and processes. The 100% web-based client interface also facilitates deployment and maintenance of the solution.

4. Flexible settings

A quality management software software must be easy to customize for business managers.

With Avanteam Quality Manager and its Process Studio design workshop, you can make your software evolve in line with organizational or strategic changes in your company, without having to be a computer scientist or do any coding. 

Process Studio lets you customize your application at every level : forms, workflows, file plans, search views, portals, graphical reports and tables.

5. Organization support

Business processes bring together a large number of players, and are governed by management rules specific to each company.

If the QMS software has a plethora of features, but they don't match your business rules or specificities, your teams may be disappointed with the end result. 

By easily adapting its workflows to the specific business rules of each organizationAvanteam enables dynamic, contextual management of QHSE (Quality, Health, Safety, Environment) management processes.

6. Integration with existing systems

The majority of companies today have data repositories (products, customers, suppliers, etc.) which are located in third-party software: ERP, CRM, PLM, etc.

To avoid unnecessary re-entries and to be able to carry out automatic checks or reconciliations in real time, a QMS tool must be able to integrate easily with your existing systems.

Avanteam offers a range of standard connectors for interfacing its quality software with existing management systems such as SAP, PeopleSoft, Oracle, Sage, Cegid, Microsoft Dynamics, etc. A dynamic exchange interface with office suites is also supplied as standard to optimize the dynamic and collaborative management of documents interacting with your processes: document creation from Word templates, automatic response mail to a customer complaint, etc.

7. Ability to evolve 

The organization is constantly evolving, as are its processes. It is therefore necessary to favour tools that allow for a rapid and bottom-up approach as well as a general (top-down) approach that can potentially impact the entire company.

Thanks to its its reusable components and its repository of business applicationsAvanteam's offer allows to capitalize on what has been done to target an extension with a fast and guaranteed return on investment.

8. Ability to simplify complexity  

The company's activities and the processes that support them are increasingly complex. The organization must be able to communicate them easily to as many people as possible to create buy-in and involvement in their execution. 

The graphical modeling of your processes in Process Studio, and the visual reminder of the execution of each workflow, help your staff to better understand the customer's requirements and the way in which each person must organize themselves to meet them.. The ability to link several processes together as sub-processes of a larger process (e.g. several corrective or preventive actions in response to an incident or complaint) also simplifies their modeling and computerization.

9. Steering and reporting tools 

Any approach to quality and continuous improvement is based on indicators (KPIs). It is therefore necessary to provide precise information on the status of a process as it is being carried out: complaints in progress, actions overdue, etc., but also to keep a history of the progress of this process for audit and control purposes.

QHSE - Quality Manager offers you indicators and dashboards, providing management with information on objectives, trends, sources of non-conformity and areas for improvement. And with Graph Builder, you can create your own graphical reports..

10. Business expertise 

Beyond the quality of a quality management software (QMS), the success of your project also requires the choice of a partner who knows your business, your sector of activity and its regulatory requirements.

Avanteam is a recognized leader in the quality management software market, with over 20 years' experience and more than 500 customers in all sectors of activity. the expertise and experience of its teams throughout your project. Thanks to numerous customer projectsour consultants are able to share with you the experience they have gained in the field, in contact with users, and to provide you with sound, practical advice.

Our clients testify

What seduced the users and myself, are the modernity of the interface and the functional richness of Avanteam solutions.

Claude BOUR
RAQ
@SERMS

With Avanteam Process Studio, we have already automated around ten value-added business workflows for the company.

Matthieu Niclot
Digital Coordinator
@Aplix

We chose Avanteam for the speed of implementation and the ability to customize the solution independently.

Mathilde Borel
Head of IT - Finance
@SAMSE

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