Why implement an ECM solution?
In an ever-changing and competitive world, reducing manufacturing costs and improving customer service requires companies to move from paper-based to paperless processes.
A ECM (Enterprise Content Management) solution then becomes the essential foundation for any approach to dematerializing and automating document and form-based processes.
Avanteam Document Manager is an ECM (Enterprise Content Management) and EDM (Electronic Document Management) software particularly adapted to dematerialization and document process automation projects. Configurable and easy to use, it allows to capture, index and share efficiently your various documents and contents (paper documents, electronic documents, mails, purchase orders, supplier invoices, emails, faxes, ...) and to circulate them within your organization. Documents (images and data) are accessible from a web browser, a mobile device or any application that needs to manipulate documents (ERP, CRM tools, business applications).
The benefits of an ECM solution
1. Simplify access to information
The aim is to capture and index all types of paper or electronic documents. Then provide users with fast, context-sensitive access to their files. Ideally, an ECM solution solution should enable users to customize their workspace according to their profiles and interests:
- Capture and indexing of all types of paper and electronic documents
- Import of electronic flows (fax, email, database, EDI flows, XML, CSV)
- Integration of office suites such as MS Office or Open Office
- Classification and indexing of documents by attributes and customizable metadata
- Constitution and dynamic filing of files
- Full text or keyword search, multi-criteria search with dynamic filter
- Push information by subscription profile and interests
- Universal viewer capable of displaying over 300 file formats without any plug-ins
- Contextual and customizable access portal
- Visual navigation thanks to the mapping of documents and files.
2. Optimize the validation or processing cycle
The ECM software software should also help you optimize the validation or processing of document flows: correspondence, expense reports, purchase orders, supplier invoices, quality procedures, etc:
- Customizable workflow respecting your validation cycles
- Management of actors, roles, prerogatives and access rights
- Automatic reminders and alerts in case of delay
- History and total traceability of the participants and changes
- Versioning and hot updating of workflows
- Graphic design of workflows accessible to non-IT specialists.
3. Ensure compliance
It is also important that the ECM solution ensures that your documents are stored in accordance with legal requirements for archiving with probative value. All the more so as, thanks to the boom in dematerialization, the ECM solution will be the backbone of most of your dematerialization and automation projects, both internally and with your customers and partners:
- Electronic archiving of current documents: quality documents, customer files, expense reports, etc.
- Archiving with probative value for the legal conservation of invoices, contracts, pay slips, e-mails, etc.
- Integration of trusted third party services.
- FDA 21 CFR 11 compliance thanks to double signature and audit-trail
Why Avanteam ?
For more than 10 years, Avanteam has been supporting its customers in the implementation of ECM solutions thanks to an innovative software suite and high value-added consulting services.
More than 450 customers in Europe and 25% of the CAC 40 in France use Avanteam's ECM and BPM suite to manage their documents and content, streamline their processes, reduce costs and gain in agility and compliance. A centralized database enables them to quickly store and retrieve all information and attachments relating to their processes. A context-sensitive access portal and workflow system communicate decisive information to employees in a timely manner. Last but not least, relevant search tools and filing plans enable them to quickly access the various files they need to process.
Our ECM and BPM solutions are designed for companies of all sizes, from SMEs to multinationals, whatever their sector of activity: agri-food, banking and insurance, building and construction, trade and distribution, administration and local authorities, energy, industry, cosmetics, chemicals, pharmaceuticals, healthcare, services, transport and logistics.
Document Manager, Avanteam's ECM software
With Document Managercapture, classify and share all your company's documents and content, whatever the source or format, in a simple, intuitive way.
Configurable and open, Document Manager easily adapts to your organization, integrating your own filing, management and archiving rules.
What distinguishes the Avanteam ECM offer is that beyond the powerful and efficient electronic document and content management (ECM) functionalities, you will have the innovative process modeling and automation (BPM) functionalities.
With a collaborative portal, offering advanced content management, workflow and reporting functions, Document Manager provides your employees with the right information at the right time. Your company becomes more responsive and offers better service to its customers. By combining form processing and workflow capabilities with its document and content management platform, Avanteam provides a wide range of potential applications to business stakeholders. Forms and content are thus an integral part of the same business workflow in order to ensure security, consistency and reliability of information throughout its processing.
With workflow software Process Studiosoftware, our customers can also automate the business processes linked to the various contents, and create their own applications. In this way, every company can find a standard, yet customizable solution to suit its own organization and needs.
The Avanteam experts are with your listening and propose services of council, accompaniment and formations adapted to your need and your budget.
Thanks to Avanteam Online, this offer is also available in the Cloud in SaaS mode (Software as a Service). This makes the platform immediately operational and allows you to optimize your processes without delay and without prior investment.
For more information on , please do not hesitate to contact us.
Our clients testify
What seduced the users and myself, are the modernity of the interface and the functional richness of Avanteam solutions.
With Avanteam Process Studio, we have already automated around ten value-added business workflows for the company.
We chose Avanteam for the speed of implementation and the ability to customize the solution independently.
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Avanteam in figures
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growth over the last 5 years
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clients from all sectors of activity
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