Why implement an EDM ?
In our modern economies, where innovation and intelligence are at the heart of value creation processes for most companies, having the " right information at the right time " has become a major differentiating factor.
A GED (Gestion Electronique de Documents) or GEIDE (Gestion Electronique des Informations et Documents d'Entreprise) solution like Avanteam Document Manager helps companies capture, index and efficiently share their various information flows (paper documents, letters, purchase orders, supplier invoices, electronic documents, quality procedures, e-mails, faxes, standards or repositories, knowledge base, ...). This enables their teams to have the right information at the right time, to make the right decisions and better serve their customers.
Thanks to a significant gain in traceability, electronic document management software also offers the possibility of responding more effectively to the regulatory and legal constraints which are increasingly numerous: ISO 9001, 13485, 9100, ILO-OSH 2001, OHSAS 18001, MASE, ISO 14001, HACCP, FDA 21 CFR 11, QUALIBAIL, AMF, MIFID, Basel II and Basel III, Solvency II, IFRS, prudential control, etc.
The main functions of EDM software
Capture & Acquisition
The first function expected of professional EDM software is to capture all types of paper or electronic documents in a simple, intelligent way: incoming mail, purchase orders, supplier invoices, quality procedures, emails, faxes, standards or reference manuals, knowledge base..:
- Bulk or sheet-by-sheet scanning of paper documents with barcode reading and OCR
- Intelligent document capture and indexing thanks to LAD/RAD technologies based on AI and Deep Learning
- Import of electronic flows (fax, email, database, EDI flows, XML, CSV)
- MS Office and Open Office interface for direct registration of documents in the DMS
- Support for the main scanners on the market
It is important that the EDM software helps you classify and find your documents easily. Both on the basis of their content and through indexing sheets incorporating metadata classification and search customizable:
- Classification and indexing of documents by attributes and customizable metadata
- Constitution and dynamic filing of files
- Contextual and customizable access portal
- Full text or keyword search, multi-criteria search with dynamic filter
- Visual navigation thanks to the mapping of documents and files by process, site, organization chart, etc.
Modern electronic document management solutions also offer innovative features to manage the document life cycle. Examples include the validation cycle of a quality document or the processing circuit of a purchase request or supplier invoice:
- Workflow system capable of modeling and computerizing any processing circuit
- Contextual and customizable portal: task list, indicators, favorites, urgent or priority files, etc.
- Integration and synchronization of LDAP and Active Directory
- Alerts and reminders with escalation system in case of absence or leave
- Integration of applications, DBMS and ERP thanks to connectors and web services provided as standard
- Graphic design workshop for workflows, forms and business rules accessible to non-IT specialists.
Documents are often communicated, in electronic or paper form, to third parties or within your company. EDM software helps you to prepare and control these releases, and to keep full traceability for audit or documentary purposes:
- Customizable mailing lists
- Push information by subscription profile and interests
- Display of documents as lists or thumbnails
- Annotation, marking and highlighting functions, with zoom and rotation
- Universal viewer capable of displaying all types of files: PDF, Images, Microsoft Office, PCL, Autocad, etc.
With the growth of dematerialization, it would be a good idea for your EDM software to also offer simple archiving or archiving with probative value:
- Electronic archiving of current documents: quality documents, customer files, expense reports, etc.
- Archiving with probative value for the legal conservation of invoices, contracts, pay slips, e-mails, etc.
- Integration of trusted third party services.
- FDA 21 CFR 11 compliance thanks to double signature and audit-trail.
Document Manager, EDM software fromAvanteam
With Document Managermanage and share all of your company's documents and content in a simple and intuitive way, regardless of their source or format.
Customizable and open, Document Manager easily adapts to your organization and integrates your own filing, management and archiving rules.
What sets Avanteam's ECM offering apart is that, in addition to its powerful and efficient electronic document and content management (ECM) features, you'll also benefit from innovative business process modeling and automation (BPM) functionalities.
With a collaborative portal, offering advanced content management, workflow and reporting functions, Document Manager provides your employees with the right information at the right time. Your company becomes more responsive and offers a better service to its customers.
By combining form processing and workflow functionalities to its document and content management platform, Avanteam offers a wide range of potential applications to the company's stakeholders. Forms and content are thus an integral part of the same business workflow in order to ensure security, consistency and reliability of information throughout its processing.
In addition to EDM - Document Manager, Avanteam Process Suite also includes Quality Manager, which enables you to manage your QHSE (Quality, Health, Safety, Environment) management system, not only for efficient processing of quality documents, but also for the continuous improvement loop: audits, non-conformities, complaints, reviews, action plans, training and authorizations, HSE, indicators.
Avanteam's experts are here to listen to you, and offer consulting, support and training services tailored to your needs and budget.
Thanks to Avanteam Online, this offer is also available in the Cloud in SaaS (Software as a Service) mode. This makes the platform immediately operational, enabling you to optimize your processes without delay and without any upfront investment.
Our clients testify
What seduced the users and myself, are the modernity of the interface and the functional richness of Avanteam solutions.
With Avanteam Process Studio, we have already automated around ten value-added business workflows for the company.
We chose Avanteam for the speed of implementation and the ability to customize the solution independently.
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growth over the last 5 years
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