Document Manager

Document and content management software 

Document Manager helps you keep pace with the digital revolution. The document and content management software lets you securely manage and share your documents and content wherever you are: in the office, on the move or working from home.

Avanteam Document Manager, Document and Content Management Software (ECM)
With Avanteam Mobile, take your solution on the field 

500+ companies trust us

Benefits of the solution

Quick access to your documents and content at any time

Management of all types of documents and content

Management time divided by 5 

Reduced risks and costs associated with manual processing

Strengthened relationship with your customers and suppliers

Better quality of life for your employees

Management of all your documents & content

Advanced document lifecycle management

Multi-criteria and full text search

Intelligent capture and indexing

Version management and document validity period

Microsoft Office and Google Workspace integration

Contextual and customizable access portal accessible from any web or mobile device

List in a document and content management software 
Avanteam Document Manager Workflow EDM

Intelligent capture and indexing  

Bulk or single sheet scanning of paper documents

Automatic indexing by barcode reading, full text OCR or by document zone

Automatic reading of key information with exclusive self-learning technology

Import and indexing of electronic flows (fax, email, database, EDI flows, XML, CSV)

Alerts and reminders with escalation system in case of absence or leave

Graphical workflow

Customizable workflow to manage all your validation circuits

Advanced management of users according to their roles and access rights, linked to your LDAP, Active directory, Azure AD and other directories.

Management of delegations and change of function

Alerts and reminders with escalation system in case of absence or leave

Avanteam Document Manager Workflow EDM

Low-code platform and cloud deployment for a

High-speed digital transformation

Discover the potential of our low-code document and content management platform, coupled with the simplicity of the SaaS model.

With Process Studio anticipate the changes expected by users and drive digital transformation at high speed.

Avanteam AI

Discover the power of intelligent automation with our Artificial Intelligence

Avanteam AI, 🤖 is a new generation of artificial intelligence, which increases the power of Avanteam business applications tenfold, by analysis, intelligent classification and decision-making capabilities!

Intelligent and automatic filing of your incoming documents: incoming mail and emails, contracts, supplier invoices, customer purchase orders, etc.

The recommendation of action plans that have proven to be effective in dealing with similar non-conformities, complaints or quality incidents.

Detection of key information, critical clauses or special mentions in contracts.

Avanteam Mobile

Unleash the potential of your teams on the field, providing them with secure access to their processes, documents and tasks from any iOS, Android or Windows Phone device.

They talk about it better than we do

Since 2018, we have been using Avanteam solutions as part of our quality and Continuous Improvement approach. They are adaptable, modular and evolve as our needs change, and the Avanteam project manager is always ready to listen and give good advice.

Sabrina Purcell
Senior Quality Manager, Quality Organization Department
@Groupe Afnor

With Avanteam, Labeyrie Fine Foods has successfully deployed a QSE management system on all its sites and departments: production, sales, human resources, etc.

Sophie Leservoisier
Regulatory Affairs Manager
@Labeyrie Fine Foods

With Avanteam, we dematerialized the management of our supplier invoices. Our users adopted the tool very quickly, and today they couldn't do without it.

Jean-Nicolas Ludes
ISD
@Rossmann

Why Avanteam?

Find out why customers choose Avanteam

Ergonomic

We put end-users first, with the aim of making their lives easier.

Customizable

Our solutions adapt to your organization and grow with your strategy, not the other way around.

Open

Avanteam integrates easily with the main software packages on the market: CRM, ERP, HRIS, etc.

Mobile

Access Avanteam anywhere, anytime, from any iOS, Android or Windows terminal.

Autonomy and freedom

Avanteam is accessible to functional users, who can customize their application on their own, without any technical skills.

Cross-functional approach

Dematerialize all your business processes with a single platform, reducing licensing and training costs.

Our commitment to your success

Beyond software, Avanteam's success lies in the commitment of its teams to the success of customer projects.

Innovation & Leadership

Thanks to an innovative software suite and over 20 years of expertise, Avanteam has enjoyed double-digit growth for many years, and is now a market leader with over 500 customers in Europe.

 

Our experts are at your service

A question? a quote? a request for a demonstration? it's quick and easy...

Download the brochure

Learn about the full functionality of the Document Manager solution

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How to choose your document and content management software?

How to compare document dematerialization solutions?

  • We advise you to draw up a functional and technical checklist to fill in the key features you need. Then look for some document and content management (ECM) software that match your checklist. This will simplify your work considerably while being more efficient. Three to forty programs are usually enough to make a relevant comparison.
  • In addition to your checklist, check the editor's customer references, particularly in your sector of activity, as well as their ability to advise and support you in the implementation of your project.
  • The existence of an active "User Club" is also an important criterion. This allows you to verify that the editor devotes sufficient time and energy to the evolution of its solution so that it is constantly in phase with the state of the art, as well as the latest regulatory or legal requirements.
  • Another decisive criterion is the transversality of the platform and its capacity to dematerialize the maximum of your business processes. This is synonymous with significant economies of scale in software, training and maintenance.

Why implement an electronic document management (EDM) solution?

  • In our modern economies, whereinnovation andintelligence are at the heart of value creation processes for most companies, having the " right information at the right time " has become a major differentiating factor. An EDM (Electronic Document Management) or ECM (Enterprise Content Management) solution helps you to collect, organize and share efficiently your various information assets: paper documents, letters, purchase orders, supplier invoices, electronic documents, quality procedures, emails, faxes, standards or repositories, knowledge base, etc. This allows your teams to have the right information at the right time to make the right decisions and better serve your customers.

What are the most important benefits of an EDM solution?

  1. Smooth and streamlined processes: by automating and streamlining repetitive activities involving information exchanges between different employees and departments in your company, you reduce processing times, eliminate data entry and communication errors and improve the productivity of your teams.
  2. Better collaboration and information sharing: by sharing information and coordinating activities, an EDM tool will help your teams make the right decisions.
  3. Traceability and compliance: by providing a reliable audit trail of what has been done? by whom? when? and what remains to be done.
  4. Customer and supplier integration: a modern and open EDM solution can be easily integrated with your information system (CRM, ERM, etc.) to help you automate and optimize the critical processes that connect you to your customers and suppliers, such as customer order management, supplier invoice processing or the reseller extranet.
  5. Knowledge capitalization: Companies can easily lose important operational knowledge when employees leave. This often costs them valuable time and customers. By helping organizations centralize and better manage their content, procedures and processes, an EDM or ECM tool allows them to share their know-how more easily and to know at any time where each file is, what has already been done and who to reassign it to in case of departure or absence.
  6. Team responsiveness: With an EDM solution like Avanteam Document Manager, tasks are automatically assigned to the right people. These last ones can then list them by topic or by priority. In the event of absence or delay, a system of revival and escalation makes it possible to reassign the tasks near other speakers. This way, everyone is informed of their activities in a timely manner and can consult the information and attachments related to each file to ensure that it is processed as quickly as possible.
  7. Continuous process improvement: Thanks to dashboards and KPIs, you can measure the performance of your processes in real time, detect anomalies and take action to improve them.

Which ERP or CRM solutions can the EDM solution interface with?

  • Avanteam integrates seamlessly with any ERP or CRM software on the market via the following methods:

    - transmission of flat files (CSV, XML)
    - real-time Web Services API

  • Avanteam also offers dedicated connectors for Cegid, Sage, Oracle, Microsoft Dynamics, Sage and SAP. The solution is able to integrate several systems in the case of large accounts where different ERP or business software can coexist. 

How to calculate the ROI of a DMS or ECM software?

  • Even if it is difficult to propose a universal model as the processes are so different from one company to another, there is nevertheless a relatively simple method to calculate the return on investment (ROI) of an EDM software:

    - How many employees are responsible for managing manual processes? What is their average hourly wage, including expenses?
    - How many hours per day do they spend on average on the manual management of these document or administrative processes?
    - Number of employees X Average hourly wage X Number of hours spent on quality = Daily cost.
    - Multiply this daily cost by the number of working days in your company to get the annual cost for manual process management.

    A dematerialization software can generally divide this cost by 3 by automating all the manual and time-consuming tasks. Now you have to calculate your return on investment, by deducting from the annual cost of the software, the 2/3 of management time saved thanks to this software. Do not hesitate to contact our customer service to have a small ROI calculator that you can customize according to the context of your organization.

    This calculation only takes into account the quantifiable gains, to which you can add the "qualitative" benefits of a dematerialized management of administrative or document processes:

    - More time devoted to tasks with higher added value
    - Better respect of your internal rules and procedures
    - Better collaboration between your teams
    - Overall fluidity of the process.

Can I dematerialize different processes with Avanteam?

  • Yes, Avanteam provides you with a powerful platform for document digitization (EDM) and business processes (BPM) which is Process Studio.
  • With this tool, you can create in record time and without coding, other collaborative applications: purchasing, supplier invoices, contracts, expense reports, recruitment, staff entry/exit, quality, customer service, ... and avoid your teams to juggle with spreadsheets, emails and other tools to manage and coordinate their activities.

  • Process Studio is accessible to both business decision makers and technical experts. It is the insurance for your company that your application will easily adapt to organizational changes, without additional development costs and without soliciting internal or external IT teams.