Automate document and process management

In an increasingly competitive economic environment, the dematerialization of documents and theautomation of business processes have become major levers for companies wishing to gain in agility, visibility and traceability.

However, many of them still handle paper files and exchange emails to share information or coordinate actions related to their business processes such as customer complaint follow-up, purchasing management or supplier invoice processing. This has a huge impact on employee efficiency and customer service.

The first function of an EDM software package is to capture all types of paper or electronic documents: incoming mail, purchase orders, supplier invoices, quality procedures, emails, faxes, standards or repositories, knowledge bases, and so on:

• Bulk or single sheet scanning of paper documents
• Automatic indexing by barcode reading, full text OCR or by document zone
• Automatic reading of key information with self-learning technology
• Import of electronic flows (fax, email, database, EDI flows, XML, CSV)
• MS Office and Open Office interface for direct registration of documents in the DMS
• Support for the main scanners on the market

It is important that the EDM software helps you classify and find your documents easily. Both on the basis of their content and through indexing sheets incorporating metadata classification and search customizable:

• Classification and indexing of documents by attributes and customizable metadata
• Constitution and dynamic filing of files
• Contextual and customizable access portal
• Full text or keyword search, multi-criteria search with dynamic filter
• Visual navigation thanks to the mapping of documents and files by process, site, organization chart, etc.

Modern electronic document management solutions also offer innovative features for managing the document lifecycle. Examples include the validation cycle for a quality document, or the processing circuit for a purchase requisition or supplier invoice:

• Workflow system capable of modeling and computerizing any processing circuit
• Contextual and customizable portal: task list, indicators, favorites, urgent or priority files, etc.
• Integration and synchronization of LDAP and Active Directory
• Alerts and reminders with escalation system in case of absence or leave
• Integration of applications, DBMS and ERP thanks to connectors and web services provided as standard
• Graphic design workshop for workflows, forms and business rules accessible to non-IT specialists.

Documents are often communicated, in electronic or paper form, to third parties or within your company. EDM software helps you to prepare and control these releases, and to keep full traceability for audit or documentary purposes:

• Customizable mailing lists
• Push information by subscription profile and interests
• Display of documents as lists or thumbnails
• Annotation, marking and highlighting functions, with zoom and rotation
• Universal viewer capable of displaying all types of files: PDF, Images, Microsoft Office, PCL, Autocad, etc.

With the growth of dematerialization, it would be a good idea for your EDM software to also offer simple archiving or archiving with probative value:

• Electronic archiving of current documents: quality documents, customer files, expense reports, etc.
• Archiving with probative value for the legal conservation of invoices, contracts, pay slips, e-mails, etc.
• Integration of trusted third party services.
• FDA 21 CFR 11 compliance thanks to double signature and audit-trail.

The Avanteam Process Suite is a EDM and workflow platform integrating essential functionalities of collaborative document and process management such as scanning, workflow, collaborative work and enterprise portal.

Avanteam proposes a broad catalog of ready-to-use business solutions to be chosen according to your needs for the functions as varied as quality, administration, legal, data processing, finances or human resources.

What distinguishes Avanteam's EDM and Workflow offer is that, in addition to the powerful and efficient electronic document and content management (EDM) functionalities, you will also benefit from innovative process modelling and automation functionalities (Workflow).

Thanks to a collaborative portal, offering advanced content management, workflow and reporting functions, Avanteam's EDM and Workflow suite provides your employees with the right information at the right time. Your company becomes more reactive and offers a better service to its customers. By associating functionalities of treatment of forms and workflow to its platform of management of documents and contents, Avanteam places at the disposal of the actors of the company, a broad choice of potential applications. Forms and content are thus an integral part of the same business workflow in order to ensure security, consistency and reliability of information throughout its processing.

The Process Studio software also offers you the possibility to customize the solution and adapt it to your organization and specific needs.

Thanks to Avanteam Online, this offer is also available in the Cloud in SaaS mode (Software as a Service). This makes the platform immediately operational and allows you to optimize your processes without delay and without prior investment.

For more information on our catalog of Ged and Workflow software, please contact us.

Discover the Avanteam ecosystem!