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The benefits of dematerialized invoicing software
Total visibility of your customer and supplier invoices
Stronger relationships with suppliers
Gain visibility and simplifyyour accounting closures
80% reduction in processing time and costs
Obtain better financial terms from your suppliers
Go mobile and validate your purchases or supplier invoices from anywhere
Respect of deadlines and contractual commitments
Better control of fraud risks
Automate the entire P2P process: purchasing & supplier invoicing
Purchasing
Creation and validation of purchase requisitions,
according to your business rules via workflow
Automatic generation of orders
suppliers
Receipts management and reconciliation
orders - receipts - invoices
Real-time budget tracking and reporting
Supplier invoices
Automatic capture and indexing of incoming invoices thanks to AI and Deep Learning
Workflow for validation and management of payment slips, adaptable to your organization and management rules
Reconciliation of invoices with purchase orders and delivery notes
Accounting and analytical breakdown according to your charts of accounts
Rapid integration of your reference systems: third parties, charts of accounts, currencies, payment methods, etc.
Customer invoices
Distribution of invoices to your customers directly from your ERP or accounting software: Sage, Cegid, EBP, Divalto, Oracle, SAP, etc.
Invoice format and conformity checks before sending
Share your documents via a secure portal with probative value archiving
Advanced analytical functions with real-time status of customer invoice processing, currencies, payment methods, etc.
Mandatory electronic invoicing: be ready for 2026!
The reform of electronic invoicing, which will be compulsory from 2026, aims to generalize the issue, transmission and receipt of electronic invoices between companies subject to VAT.
The key stages of mandatory electronic invoicing are as follows:
- All companies (regardless of size) mustreceive electronic invoices.
- Large companies (sales > €1.5 bn or > 5,000 employees) must issue electronic invoices.
- Obligation to issue electronic invoices ETI (250 to 4,999 employees or sales between €50m and €1.5bn)
- Obligation d’émission de factures électroniques PME et microentreprises (< 250 salariés ou CA < 50 M€)
Avanteam now offers you a complete, ready-to-use solution to meet all your legal invoicing requirements:
Compulsory reception from 2026: all companies must be able to receive electronic invoices via the public platform (PPF) or a certified operator (PDP, OD).
Progressive issue: depending on company size, invoices must be issued in structured electronic formats (UBL, CII, Factur-X).
E-invoicing & E-reporting: in addition to B2B invoices, certain B2C and cross-border transaction information will have to be transmitted to the authorities (e-reporting).
Automate your entire Purchase-To-Pay process
Avanteam offers you an All-in-One solution to dematerialize and automate your end-to-end Purchase-to-Pay process: Complete coverage of the purchasing and sales process, including time-stamping, electronic signature and exchange management.
Avanteam Mobile
Unleash the potential of your teams on the field, providing them with secure access to their processes, documents and tasks from any iOS, Android or Windows Phone device.
They talk about it better than we do
Since we've been using Avanteam's solutions, we've noticed a significant drop in the number of disputes, improved traceability and much faster processing of supplier invoices.
With Avanteam we have reached 100% of our objectives: to improve the working conditions of our employees by eliminating paper and administrative tasks, to guarantee a legal security of our processes and to be a modern and socially responsible company.
Any purchase request is now processed in 2 days. Before, it took weeks and offered little visibility.
Why Avanteam?
Find out why customers choose Avanteam
Ergonomic
We put end-users first, with the aim of making their lives easier.
Customizable
Our solutions adapt to your organization and grow with your strategy, not the other way around.
Open
Avanteam integrates easily with the main software packages on the market: CRM, ERP, HRIS, etc.
Mobile
Access Avanteam anywhere, anytime, from any iOS, Android or Windows terminal.
Autonomy and freedom
Avanteam is accessible to functional users, who can customize their application on their own, without any technical skills.
Cross-functional approach
Dematerialize all your business processes with a single platform, reducing licensing and training costs.
Our commitment to your success
Beyond software, Avanteam's success lies in the commitment of its teams to the success of customer projects.
Innovation & Leadership
Thanks to an innovative software suite and over 20 years of expertise, Avanteam has enjoyed double-digit growth for many years, and is now a market leader with over 500 customers in Europe.
Our experts are at your service
A question? a quote? a request for a demonstration? it's quick and easy...
Download the brochure
How to choose a dematerialization software for suppliers?
How to make a comparison of dematerialization solutions?
- We advise you to draw up a functional and technical checklist, and enter the key functionalities you need. Then look for some contract management software that matches your checklist. This will simplify your work considerably and make it more efficient. Three to four software packages are usually enough to make a relevant comparison.
- In addition to your checklist, check the editor's customer references, particularly in your sector of activity, as well as their ability to advise and support you in the implementation of your project.
- The existence of an active "User Club" is also an important criterion. This allows you to verify that the editor devotes sufficient time and energy to the evolution of its solution so that it is constantly in phase with the state of the art, as well as the latest regulatory or legal requirements.
- Another decisive criterion is the editor's ability to support you in the dematerialization of other business processes, capitalizing on the same software platform. This means significant economies of scale on software, training and maintenance.
Why automate your supplier invoice processing?
- Invoice processing is a cumbersome, sensitive and costly process that mobilizes qualified resources and can affect the company's relationships
with its suppliers and financial partners. This is why it is one of the processes that companies want to digitize and automate as a priority. - By dividing by 3 the costs your company saves time and money, while improving compliance and supplier relations.
Thanks to the indicators and dashboards available in real time, you know at any time where you are in your supplier cycle:
- Invoices awaiting validation, in dispute or in payment
- Invoice processing times by site, country, buyer or approver
- Sources of disputes or non-conformities and areas for improvement
- Purchase amounts and discounts by supplier, type of purchase, site and country
- Statistics by supplier, type of purchase or any other analytical axis
What are the most important benefits of a Purchase-To-Pay solution?
- Provide your users with exceptional visibility and traceability at every stage of the process, from purchase requisition to supplier invoice payment.
- Reduce processing times and payment delays
- Involve your suppliers more in your process, while giving them greater visibility into the processing of their invoices, thus improving the relationship and the level of discount granted.
- Prevent fraud by securing the process while contributing to a better traceability of documents and actions performed thanks to the reliable audit trail.
- Help your managers to focus on value-added tasks : analysis of their activity, simplified accounting closures and finer steering of the financial process.
With which ERP systems is the supplier invoice automation solution compatible?
Avanteam Invoice Manager integrates seamlessly with any ERP software on the market via flat file transmission (CSV, XML) or via real-time Web Services. It also has dedicated connectors for Cegid, Sage, Oracle, Microsoft Dynamics, Sage and SAP. The solution is also capable of integrating several systems in the case of large accounts where different ERP or accounting software may coexist.
How to calculate the ROI of a dematerialization solution software?
Even if it is difficult to propose a universal model because the processes are so different from one company to another, there is nevertheless a relatively simple method to calculate the return on investment (ROI) of a purchase-to-pay software:
- How many employees are in charge of managing purchases and supplier invoices? What is their average hourly wage, including charges?
- How many hours per day do they spend on average on the manual management of this process?
- Number of employees X Average hourly wage X Number of hours spent on quality = Daily cost.
- Multiply this daily cost by the number of working days in your company to get the annual cost of managing manual purchasing and supplier invoices.A dematerialization software allows you to divide this cost by 3 by automating all manual and time-consuming tasks. Now you have to calculate your return on investment, by deducting from the annual cost of the Purchase-To-Pay software, the 2/3 of management time saved thanks to this software. Do not hesitate to contact our customer service to get a small ROI calculator that you can customize according to your organization's context.
This calculation only takes into account the quantifiable gains, to which you can add the "qualitative" benefits of a dematerialized management of purchases and supplier invoices:
- More time devoted to tasks with higher added value
- Better respect of your rules and internal procedures
- Reinforced control and reduction of financial risks
- Autonomy of the teams and overall fluidity of the process.
Can I use Avanteam to dematerialize other processes than purchasing and supplier invoices?
- Yes, beyond its Purchase-To-Pay solution, Avanteam provides you with a powerful document digitization platform (EDM) and business processes (BPM) which is Process Studio.
With this tool, you can create in record time and without coding, other collaborative applications: contracts, expense reports, recruitment, staff entry/exit, ... and avoid your teams to juggle with spreadsheets, emails and other tools to manage and coordinate their activities.
- Process Studio is accessible to both business decision makers and technical experts. It is the insurance for your company that your application will easily adapt to organizational changes, without additional development costs and without soliciting internal or external IT teams.